فرصة عمل

 

Subject Hurras network for protecting Syrian children announces a job offer for a Personal Assistant to Child protection program manager
Job Purpose To provide a proactive and comprehensive support service to child protection program manager

The program manager role is to oversee the strategy and performance of the child protection program that includes education, .protection, monitoring and capacity building projects

Location Turkey-Gaziantep
Job Type Full-Time
Minimum qualifications required Essential

  • Experience as a team administrator or Personal Assistant
  • Excellent organisation and administration skills with the ability to plan and prioritise work for self and others
  • Assertive and pro-active, with the ability to work on own initiative with little supervision
  • Professional interpersonal and communication skills on the phone and face to face, for engagement with volunteers, .donors, staff and external contacts, to include the ability to persuade motivate and negotiate effectively
  • Strong written communication skills with the ability to draft and edit documents, produce summaries and compose own .documentation ( in both Arabic and English)
  • Good analytical skills with the ability to identify key points from complex material or information
  • An ability to manage several projects and tasks at the same time and a skill at identifying and prioritising important .activity
  • .A fast learner – able to pick up information quickly and adapt to change quickly
  • .Self-motivated, flexible and able to make judgement as to when to take the initiative on the program manager’s behalf .and considering direct and indirect impact
  • Highly computer literate and confident with Word, PowerPoint, Outlook and Excel
  • Excellent time management skills. The post-holder will need to manage their own time well, and the time of the program .manager
  • Numeracy and the ability to monitor financial information
  • Discretion in dealing with confidential information
  • A team player who enjoys helping other people
  • A commitment and interest in the aims of Hurras Network.
Key accountabilities
  • Provide a comprehensive support service to the program manager including the proactive management of their diary, .inbox, task list and filing. Ensure effective bring forward systems are used so that the program manager is fully briefed
  • Handle internal and external enquiries and communications in a professional manner, dealing with these to conclusion .where possible or referring them to the program manager or elsewhere as appropriate
  • Become an informed key contact for the programs team in relation to all activities within the responsibilities of the .program manager
  • Manage comprehensive information sharing and draft communication within the program team and support team, .ensuring other team members are briefed on information where relevant
  • Proactively follow up on actions instigated by the program manager ensuring they are completed and key information .recorded
  • .Compose letter and email correspondence as requested
  • Proactively manage and organise meetings and away days, including external contract negotiations, internal room .bookings and servicing of meetings (AV, minute taking)  
  • Establish, develop and maintain suitable spreadsheets, databases, and management information and evaluation systems .as requested
  • .Research information for the program manager and create presentations and briefing notes as requested
  • .Process all invoices in a timely manner and keep thorough records
  • :Play a key role in ensuring the smooth running of the programs Department, including
    1. Oversee the maintenance of the programs data base
    2. lead and support the induction process for new starters within the programs team
QUALIFICATIONS AND EDUCATION REQUIREMENTS
  •  .Any relevant Bachelor Degree
  • .Previous experience in I/ NGO for 2 year as minimum
  • .Previous experience in the same position or relevant position
How to apply: fill the form in the following link: https://goo.gl/ylRpQs

The dead line for application is: 20  / 1  /2017

 

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